Have you ever thought why many of your employees or staffs don’t use your SharePoint application for actions it can fulfil effectively? As a consultant or a business owner, we always focus on latest technology and try to implement it to enhance business operations.
SharePoint reigns supreme and it is stated that about more than two thirds of all enterprise organizations worldwide prefer to use it for information sharing, internal communications, business social and resource collaboration.
Despite its widespread popularity and deployment, a SharePoint development company in India should always have a plan that can drive successful user adoption and also avoid the negative ROI. SharePoint development can be used for various purposes, like creating an Intranet, extranet, workflow, business intelligence and etc.
Organizational adoption is crucial to make SharePoint integration successful and this requires adopting a perfect strategy for your organization. It is important to remember that user adoption is a key element to strategic deployment of SharePoint solutions.
Let’s Discuss The Factors That Can Help To Increase User Adoption:
A good user adoption indicates a healthy solution that offers value to the users. Some great techniques are:
Incremental Implementation:
Implementing a SharePoint solution in an organization in phases is always beneficial for the user adoption. For this, a group of users can be selected to engage with the solution and asked to give their feedback.
You can start with the basic functionalities to enhance the SharePoint development and the feedback gained will help the IT team to make it better.
Conduct Training:
You will find lots of training material on SharePoint on the net. Training your staffs with proper information about SharePoint application is vital, else your SharePoint implementation will fail. The training does not have to be very expensive. Based on how you set up and conduct a quick workshop during the week depends on your organization’s infrastructure.
If you have remote users, then a quick overview of some basic functionalities can go a long way. But before you start, make sure that you training materials are properly aligned within the context of the user’s work scenarios and use cases.
The UI and UX:
SharePoint development is valuable to the users only when they find it very easy to use. An application that has a poor design and usability will not offer any value to business and users will be reluctant to use it.
If a solution is easy, then it will be used by the users and this will help the company to attain its objectives. But if the interface is complex and does not offer a neat user experience, then the solution will not be effective.
Simple Features:
Simplicity is what users always prefer and it helps to increase the user adoption rate. It is always a good option to choose out of the box functionalities, if it can help to cover the current business needs.
Among them, there are many default features that many not be needed. So starting with the basic SharePoint functionality is best as it may help to link to web parts, and clean up the navigation map.
Also Read: The Future and Alternatives to Microsoft InfoPath to Create Forms On SharePoint
Keep A Constant Watch:
Even after you have rolled our SharePoint successfully, it is very important to make sure that you stay in touch with the users. You can email your users and ask them about any issues that they are facing or ask about any latest functionality that they would prefer to see in the solution.
Be proactive as this will help you to understand your user’s needs and configure SharePoint accordingly to create workflows, roll up data into dashboards, share externally and more.